Payroll Administrator

Located in Charlotte, NC the Payroll Administrator will serve as the payroll subject matter expert in all payroll processes, will provide support internally for various projects and questions, and will coordinate with external vendors to process payroll. This will be a hybrid role reporting some days to the Charlotte Corporate office.

Duties & Responsibilities

• Execute payrolls leveraging current payroll vendors (ADP/Ceridian Dayforce) and partner with external payroll consultant to streamline and integrate current processes.
• Oversee successful and on-time delivery of company’s semi-monthly, monthly and bi-weekly payrolls
• Address all inquiries related to payroll, providing guidance on payroll laws, income taxes, employee benefits, garnishments, reimbursement policies, etc.
• Assist with information for relocation, localization, and expatriate shadow payrolls
• Manage timekeeping approval/validation and export process within ADP and Kronos to ensure payrolls are accurate.
• Support payroll processes related to the company’s non-qualified deferred compensation and 401(k) plans, controlling eligibility and vesting, company and employee contributions, and pre-tax/post tax deductions based on location, date of hire etc.
• Maintain strict confidentiality of all human resources, personal, business, and compensation data
• Establish, analyze and update standard operating procedures to reflect new laws and regulations and current processes
• Approve all payroll related cash disbursements.
• Prepare all payroll-related journal entries for Corporate Accounting review and posting.
• Assist Corporate Accounting with quarterly payroll account reconciliation to ensure postings are reflected correctly.
• Responsible for key processes, audits and controls to support Internal Audit and SOX Compliance
• Conduct/communicate regular audit activity and reporting changes in processes that could impact the integrity of the controls
• Monitor and document review of annual SSAE16 reports for key outsourced service providers impacting payroll.
• Serve as payroll subject matter expert & internal support in projects that impact the payroll vendor, system, or processes. Manage all reporting requests, with support from payroll vendor.
• Ensure reporting integrity and timely filing of all W2 relevant data for US employees including Glatfelter Senior Executive Team and newly acquired sites.
• Support stock issuance, vesting, dividends, and other incentive plans specifically designed to incentivize the Executive level of management. Must understand specific tax rules that apply to each plan to validate proper withholdings from employees as required by law to be paid to the federal, state, and local tax jurisdictions.
• Oversee non-qualified supplemental pension payments to retirees, including yearend required reporting
• Support internal/external auditors in conjunction with compliance and internal controls audits, quarterly reviews, annual benefit plan audits, including those associated with 401k plans, pension plans, EEOC, Worker’s Comp, R&D Credit, State Ops Reporting, Unclaimed Property, and DOL reporting.

Experience/Education

• College education with a degree in Finance/Accounting preferred.
• 3-5 years of payroll experience preparing/processing/verifying multi-site payroll utilizing a payroll processing software (ADP and/or Ceridian Dayforce Preferred).
• Strong knowledge and experience with various tax nuances related to multi-state and multi-FEIN payment processes
• Familiarity with ADP, Kronos, and Ceridian Dayforce
• Demonstrated proficiency in Microsoft Office (Outlook, Word, Excel) Strong Excel skills required
• Exhibits excellent communication and problem resolution skills, as well as strong mathematical skills with a high degree of accuracy
• Demonstrated ability to accurately and effectively handle multiple tasks simultaneously
• Experience in both Corporate and Manufacturing environments is preferred
• Must possess extreme attention to detail.
• Demonstrated ability to meet deadlines and work in a fast-paced environment.
• Must possess excellent written and verbal communication skills.
• Demonstrated ability to improve existing processes.
• Previous Payroll/HRIS implementation skills preferred
• Proficient data entry skills.

If you are interested in this role, please apply on Glatfelter’s website to be considered.  Please do not reach out to executives or individuals directly.  Thank you.

EOE/Vet/Disability/AA Employer